SoHE Operating Guidelines: Food & Hospitality

Baskets of produce

The School of Human Ecology places a high value on being a place where all our stakeholders (students, alums, staff, faculty, donors, community and more) feels welcome:

Vision Pillar #5 – Connecting diverse stakeholders, SoHE creates collaborative solutions for family & community well-being

Vision Pillar #10 -Inclusive and Welcoming Environment for All

Vision Pillar #9 – A lean, efficient, responsive administrative structure driven by mission

Offering food may also play an important or cultural role to create a sense of “welcome” for strategic relationships or stakeholders, it may support the outcomes of an event or meeting or simply to express gratitude.

As part of our shared effort to enhance well-being, the SoHE advises our faculty, staff and students to first consider how/why providing food may enhance or support your objective.

If food is determined necessary:

  • Offer light and healthy choices (e.g. fruit, nuts) over sweets.
  • Ensure that food choices and amount should match the goals of the event and time of the day. Have budget in hand.
  • Consider the quantity to avoid leftovers and waste. The planning goal for any and all events should be zero leftovers.
  • Keep to the budget and the time and efforts required for staff to host the event.

Planning guidelines and recommendations are listed below:

Meeting/Event Type Attendees/Audience Recommendations/Options
Regular working lunch vs.

Special recognition/working lunch

SoHE employees (faculty, staff, grad students, etc.)

SoHE employees and/or special guests from other parts of campus

  • Each attendee is responsible for their meal in general;
  • however, special occasions to recognize attendees and/or to enhance the productivity of the meeting may be considered by the host/hostess when funding is available.
Hosted lunch on site w/Dean Current or prospective donors, strategic partners
  • Healthy lunch, panini from Robin’s Nest Cafe (usually plan for ½ sandwich per person, add fruit or salad)
  • No soda, serve water
Gallery Event/opening receptions/student work receptions (e.g. Design Studies)  / Student Fashion Show General public, parents, friends
  • Light and healthy, limited sweets
  • Consider food as a gesture, not a meal
  • No alcohol
Advisory board meeting or special donor recognition held in the building or elsewhere External stakeholders (industry leaders, donors)
  • Light and healthy in general
  • breakfast – fruit, cheese, nuts, yogurt are great options (rather than sweet rolls, donuts, etc.)
  • lunch – healthy lunch, easy to control the order
  • Reception/dinner – healthy, consider the right amount
Graduate student visits Prospective students, faculty, current grad students
  • If breakfast is provided at the hotel then offer at SoHE coffee/tea ;
  • Light lunch may be provided
  • If afternoon reception is scheduled, offer light and healthy snacks
Student & Alumni engagement events (e.g. Career Ecology) Current students, alums
  • Light & healthy snacks, limited sweets
  • No alcohol
Prospective job candidates – site visits Internal fac/staff/students
  • If breakfast is provided at the hotel then offer coffee/tea ;
  • Light lunch may be provided
  • If afternoon reception is scheduled, offer light and healthy snacks
  • Hosted meals (e.g. dinner) as part of the recruiting process must follow SoHE guidelines outlined in the search committee charge letter
Center activities Internal and external guests
  • Healthy and light choices that match the purpose of the event


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