E-Reimbursement

UW EMPLOYEES

UW employees may use the online system at Expense Reimbursement. The Guided Expense Tool (GET) will be decommissioned on September 30th, 2019.  Expense reports created in GET must be submitted by that date. All unsubmitted expense reports will be deleted from GET on 9/30. After that date, all expense reports will be submitted through e-Reimbursement. We recommend users begin using e-Reimbursement to submit new expense reports immediately.

Once approved by the Business Office, payment will be direct deposited to the same bank account as your Payroll. The deposit is typically within 3 days of approval.

Cash Advance or group expenses must be e-reimbursement.

NON-UW EMPLOYEES

For non-UW employees who seek e-reimbursement for appropriate expenses, a Non-employee E Reimbursement profile form must be completed and emailed to Michael Kukula in Word document format. Once a profile is created for a non-UW-employee, the non-employee ID will be emailed to the Alternate, who can then complete and submit the expense report. All receipts and documentation must be attached electronically as of October 10, 2018.

Once approved by the Business Office, payment will be mailed to the individual within 3 – 5 business days.

SETTING UP AN ALTERNATE PDF

E-REIMBURSEMENT INFORMATION & CHECKLISTS

All E-Reimbursements will need to include a business purpose. The business purpose should include all relevant details necessary to explain how the expenses contribute to instruction, research, or outreach at UW Madison.