Policy News and Guidance Updates
- May 2020: Guidance continues to be updated for investigators with sponsored projects (grants, contracts, etc.) with regard to covid-19 impacts on research activities. Refer to the office of Research and Sponsored Programs Coronavirus Disease 2019 resource page for both sponsor-specific information and general considerations for UW researchers.
Also see campus guidance for research activities.
- May 2020: For comprehensive guidance on International Research Collaborations, please refer to Research and Sponsored Programs webpage on this topic, including FAQs to address a range of specific circumstances. Campus leadership is committed to ensuring all members of the research community engaging in international collaborations are doing so transparently and openly.
Policy and Compliance Resources
The Vice Chancellor for Research and Graduate Education (VCRGE) develops and implements campus-wide research policy for UW-Madison. For comprehensive resources on research compliance, protocol training, and data stewardship policies, refer to the VCRGE’s Research Policies website.
The following is a selection of commonly-sought research policies:
|Research Policy Name||Information About...||Link|
|Data Security, Management, and Retention||How to i) safeguard the integrity of data itself and ii) restrict access to sensitive information||Data Security
|Data Transfer to Other Institution||What to do if you are either giving research data to or receiving research data from someone else||Data Transfer|
|Export Control||Which, if any, export control precautions must be taken for your research||Export Control|
|Human Research Protection Program (HRPP)||Policies that govern the use of human subjects or human subjects data in research||HRPP|
|Institutional Review Board (IRB)||Required training and how to apply for and gain IRB approval for human subjects research.||Education and Social & Behavioral Sciences IRB|
|Intellectual Property (IP)||IP policies and the process for disclosing IP and pursuing a patent||Intellectual Property|
|Research Ethics||Research misconduct and ethics||Research Ethics|
Policies and Procedures for Research Administration
As a large research institution, UW-Madison must manage a number of regulatory aspects of research activities in order to meet federal and State of Wisconsin requirements, as well as UW System and campus policies and guidelines. The Office of Research and Sponsored Programs (RSP) maintains an extensive list of policies, guidance documents, and frequently asked questions related to research administration. For comprehensive resources related to research administration information, visit RSP’s Policies & Procedures website.
The following is a selection of commonly-sought research administration policies and procedures:
Research Administration Policies and Procedures
|Research Administration Policy / Procedure||Information About...||Link|
|UW Board of Regents Policy 342: Extramural Support Administration||UW System policy that drives many of the below policies regarding research administration||UW System Policy 342
|Financial Conflict of Interest (FCOI) ||What constitutes a financial conflict of interest, who must report, how often, etc.||FCOI Resources|
|Outside Activity Reporting (OAR)||File a new OAR report or update an existing report||OAR|
|Effort and Effort Reporting||Why effort must be reported, by whom, and how it is reported||Effort Reporting|
|Indirect Costs||Campus indirect cost rate policy||Indirect Costs|
|Tuition Remission||Tuition remission requirements and rates||Tuition Remission|
|Subawards||What is needed to include a Subaward on your project||Subawards|
|Hosting Meetings/Conferences on sponsored projects||Guidance about how to budget and pay for hosted meetings for sponsored projects||Meetings|
|Gifts vs Sponsored Projects||Determining whether funds should be handled as a gift vs sponsored project||Gift|
|Bayh-Dole Act Compliance||What are faculty, staff, student responsibilities for Bayh-Dole Act compliance||Bayh-Dole Act Compliance|
|Principal Investigator (PI) Status, UW-Madison Policy||Eligibility criteria and process for obtaining PI status for non-faculty members||PI Status|
|Principal Investigator (PI) Status, SoHE Process||SoHE process for requesting Limited PI Status||SoHE Process, Limited PI Status|
|Limited Competition, SoHE Process||SoHE process for conducting a limited competition. This process will be used when a sponsor or OVCRGE limits the number of applications from a School/College or academic unit.||SoHE Process, Limited Competition Grant|